Effective Date: May 27th,2026
At InfowanHR, our subsidiaries and affiliated companies ("we", "us", "our", "The Company", "InfowanHR", "Service", "Site", "Product"), we collect and process personal information ("Personal Data", "Information"). We are committed to protecting your privacy. This Privacy Policy sets forth InfowanHR's policy concerning the Personal Data and other information that is collected from visitors ("you", "your", "visitor") to the Site.
Please note that your use of the Site and any of our Services is subject to our Terms of Service. Our Privacy Policy and Terms of Service are integral to your use of our Site. Your continued use of the Site will constitute your acceptance of the Terms of Service and this Privacy Policy.
This Privacy Policy applies to individuals or entities who are not customers of InfowanHR and from whom InfowanHR has collected information. This applies to all information you provide through the Site.
From a GDPR (General Data Protection Regulation) perspective, we are the Controller of this data. That means we collect the data and decide how and why it is processed.
This privacy policy also governs the data collection and usage practices of the InfowanHR Mobile Application.
If you have submitted information to any third parties through our Site and Service, the privacy policies of those third parties will govern how your data will be used.
When you interact with us through the Services, we may collect Personal Data and other information from you, as further described below:
When you interact with us through the Site or in any InfowanHR events, we may collect Personal Data and other information from you. We generally collect two types of information — personally identifiable information ("PII") and non-personally identifiable information ("Non-PII").
Personal data that we collect may include first and last name, company name, job title, work email address, phone number, physical address, username and password, account number and any other type of content relevant to the context in which the information is collected.
You can choose not to provide this information at any time. However, doing so may hamper all or part of the Services.
When you apply for a position by uploading your resume or filling up an application form, we may collect your contact information, such as name, email address, mailing address, phone number, links to your social profiles and any information contained in the resume that you submit to us.
We may provide you with an option to use our referral service to tell a friend about our Service. In such case, we will ask you for your colleagues'/friend's name, organization, email address and telephone number.
Cookies- When you visit InfowanHR, we send one or more cookies - a small file containing a string of characters - to your computer / mobile device that uniquely identifies your browser. We use cookies primarily for user authentication but may also use them to improve the quality of our service by storing user preferences and tracking user trends.
The data automatically collected from cookies and web beacons may include information from your Web browser (such as browser type and browser language) and details of your visits to our Website, including traffic data, location data and logs, page views, length of visit and website navigation paths as well as information about your computer and internet connection, including your IP address and how you interact with our Product. We use IP location services powered by ipinfo.io to help route your request to the right regional team. We collect and store this data to help us improve our Website, the Product and the user experience with our Website and Product.
On most web browsers, you will find a "help" section on the toolbar. Please refer to this section for information on how to receive notification when you are receiving a new cookie and how to turn cookies off. However, if you disable cookies, you may find this affects your ability to use certain parts of our Services.
Log Information- In addition to the above, when you access Infowan Technologies services, our servers automatically record and store information that a browser typically sends whenever you visit a website. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, browser settings, the date and time of your request, device model, the device identifier (or "UDID"), query logs, product usage logs, usage pattern through cookies and one or more cookies that may uniquely identify your browser.
We also collect clicks, scrolls, conversion and drop-off on our Websites and Service.
Analytics Information We and our third party partners use technologies such as web beacons / clear-gifs in administering the website, tracking users' movements around the site, analyzing trends and gathering demographic information about our visitors. We may receive reports from these Partners on an individual and aggregated basis. For this purpose, we may also share anonymous data about your actions on our Websites with these third-party partners.
Single Sign-On Services- You may have an option to access/register for our Services using sign-in services such as Google, LinkedIn, and Facebook Connect. These services will authenticate you and provide you the option to share certain Personal Data with us such as your name and email address. By authorizing us to connect with these sign-in services, you authorize us to access, and we may store your name, email address(es) and other information that they make available to us.
Infowan Technologies may obtain personal information about you from third parties, including, but not limited to, marketing event organizers, partners, and resellers. This information, among other things, may include your first and last name, company name, job title, work email address, phone number and address. Infowan Technologies requires that any third party providing it with information has obtained the information lawfully and the third party has obtained the appropriate consent to share the information with Infowan Technologies. If we combine or associate information from other sources with Personal Data that we collect through the Service, we will treat the combined information as Personal Data in accordance with this Policy.
Infowan Technologies takes your privacy very seriously. We will never sell, share or transfer your information to third parties without your permission. We will use the Personal Data in a manner that is consistent with this Policy.
If you provide Personal Data to obtain access to our Services, we will use your Personal Data to provide you with access to such services, process transactions, to answer your question or resolve your problem and to monitor your use of such services.
We may also use your Personal Data and other personally non-identifiable information collected through the Services to help us improve the content and functionality of the Services, to better understand our users, to improve our Services and develop new products, services, features, and functionality.
We may use your email address or other information to contact you for administrative purposes such as customer service, to address intellectual property infringement, privacy violations or defamation issues related to personal data posted on the Service.
If you have applied for a job and shared your information on the Application Form or through a Resume, we will use the Personal Data to evaluate your candidature for positions in Infowan Technologies now or at a later time. Unless we state otherwise, this Information may be kept in our database for a period of five years.
We may occasionally use this information to contact you and to tell you about services, updates, promotions, and events which we believe will be of interest to you.
If you have been referred by our Customer through our Referral service, then, subject to this Privacy Policy, we will use this Information, including without limitation, to (i) assess needs of your business to determine or suggest suitable Service (ii) send you promotional, and marketing communications and (iii) respond to your questions and concerns.
In all the cases when we send you a communication, we send you instructions enabling you to "opt-out" of receiving future communications. Also, if at any time you wish not to receive any calls, future communications or you wish to have your name deleted from our mailing lists, please contact us as indicated below and indicate to us to stop the communication. We will stop communicating with you.
Aggregated Personal Data: In an ongoing effort to better understand and serve our users, We may conduct research on our visitor demographics, interests and behaviour based on the Personal Data and other information provided to us. This research may be compiled and analyzed on an aggregate basis, and We may share this aggregate data with our affiliates, agents and business partners. This aggregate information does not identify you personally. We may also disclose aggregated user statistics to describe our services to current and prospective business partners, and to other third parties for other lawful purposes.
If you are a visitor from the European Economic Area (EEA), our legal basis for collecting and using the Personal Data described above will depend on the Personal Data concerned and the specific context in which we collect it.
However, we will normally collect Personal Data from you only where we need the Personal Data to perform a contract with you, or where the processing is in our legitimate interests or rely upon your consent where we are legally required to do so and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect Personal Data from you or may otherwise need the Personal Data to protect your vital interests or those of another person.
We use the legitimate interests' legal basis for processing direct marketing mailers/phone calls and have identified that our interests are to provide you with high quality, best in industry, HR & Payroll automation systems to help you efficiently and effectively manage your HR & Payroll operations.
We take privacy seriously and take robust and reasonable security assures to protect Personal data from unauthorized access, maintains data accuracy, prevent alteration, disclosure and help ensure the appropriate use of the data. The measures we take include:
If we learn of a security systems breach, then we may attempt to notify you electronically through our Site or by email so that you can take appropriate protective steps.
Infowan Technologies only shares personal information with other companies or individuals outside of Infowan Technologies in the following limited circumstances:
Infowan Technologies' websites contain hyperlinks to websites owned and operated by third parties. These third-party websites have their own privacy policies and we encourage you to review them. We do not accept any responsibility or liability for the privacy practices of such third-party websites and your use of such websites is at your own risk.
Any visitor who provides information through the Site represents that they are 18 years of age or older. We do not knowingly collect information from anyone under the age of 18. Our Site and Service are not designed for users under 18. If you are under 18 years, please do not access or use this Site.
If you have reason to believe that a child under the age of 18 has provided Personal Data to Infowan Technologies through the Service, please contact us, and we will take appropriate steps to delete that information from our Service.
If you are an EEA resident, you have the right to know any personal information that we process about you and to request information on:
What personal data we hold about you The purposes of the processing How long we intend to store your personal data for The recipients to whom the personal data has/will be disclosed You can also request us to erase your personal data or to restrict processing in accordance with the applicable laws. You can object to any direct communication from us. Where applicable, can ask for data portability of your information and the right to be informed about any automated decision-making we may use.
If you believe that we hold any inaccurate or incomplete data about you, you can ask us to correct and/or complete the information and we will work to do so as quickly as feasible. If there is a valid reason for not doing this, we will notify you.
If you seek access to, or wish to correct, update, modify or delete Personal Data or want us to stop contacting you, please contact us at support@infowan.net. We may ask you to verify your identity before acting on the request. We respond to all requests we receive from individuals wishing to exercise their rights in accordance with applicable data protection laws.
We will retain Customer Data as necessary to comply with our legal obligations, for litigation/defense purposes, maintain accurate financial and other records, resolve disputes and enforce our agreements.
Your Personal Data that we use for marketing purposes will be kept with us until you notify us that you no longer wish to receive any communication from us or you want us to remove your data from our records.
Infowan Technologies regularly reviews its compliance with this Privacy Policy. We reserve the right to change or update the Privacy Policy at any time and will notify users of the Site by posting such changed or updated Privacy Policy on this page. Under certain circumstances, we may also elect to notify you of changes or updates to the Privacy Policy by additional means, such as by posting a notice on the homepage of the Site or by sending you an email.
Any changes or updates will be effective immediately upon posting to the Site and will be reflected by the Effective Date. Continued use of the Site following any changes shall indicate your acknowledgment of such changes and agreement to the Privacy Policy and any future revisions.
Camera Permission
Our application may request access to your device's camera to enable features such as:
Photos captured through the application are used only for the purpose for which they were submitted and are processed in accordance with company requirements.
Photos and Media Access
Our application may request access to photos, media, and selected files stored on your device to allow users to:
The application accesses only the files selected by the user and does not collect, scan, or access unrelated files stored on the device.
Storage Access
Storage access is used solely to:
We do not access, collect, or monitor personal files that are unrelated to the functionality of the application.
Data Security
All uploaded and downloaded documents are handled securely. We implement reasonable technical and organizational measures to protect employee information from unauthorized access, disclosure, alteration, or destruction.
User Control
Users may revoke permissions at any time through their device settings. However, certain features, such as document uploads, selfie capture, and downloading employee-related documents, may not function correctly if the required permissions are denied.
If you have any questions or complaints about this Privacy Policy or how we collect or process your personal information or would like us to modify, correct or erase any Personal Data or would like us to stop communicating with you, please contact us at support@infowan.net. You may also contact us by mail at
Email: support@infowan.net
Privacy Matters
c/o Infowan Technologies Pvt.Ltd
Shanti Shopping Center
B-206 & 207,
Opp. Railway Station, Mira Road (E),
Mumbai-401107. India