What are the functions of HRM in a company?

The functions of HRM in a company include workforce planning, recruitment, training, performance management, compensation, and compliance with labor laws.

What is HRM and its functions in simple terms?

HRM is how a company manages its employees. Its functions include hiring, training, managing pay, resolving issues, and ensuring legal compliance.

What are the basic managerial functions of HRM?

The basic managerial functions of HRM are planning, organizing, directing, and controlling the workforce to achieve company objectives.

Why is HRM important in modern organizations?

HRM supports business goals by managing talent, ensuring compliance, and fostering employee engagement—making it vital for long-term success.

How does HRMS support HRM functions?

HRMS automates key functions of HRM such as attendance tracking, payroll, and performance management, helping reduce errors and improve efficiency.

What are the common operational functions of HRM?

These include recruiting, onboarding, training, compensation management, and employee relations—core tasks handled by HR departments daily.

How can small businesses benefit from HRM functions?

By applying HRM principles, small businesses can hire smarter, retain talent, stay compliant, and scale more efficiently with fewer resources.

What tools can help manage the functions of HRM effectively?

Tools like Infowan HRMS centralize and automate HR tasks, giving businesses a powerful system to handle everything from payroll to analytics.

Best HRMS Employee Self Service: Features, Benefits & How to Choose the Right Solution

Managing HR tasks manually in a modern business environment is no longer sustainable. The best HRMS employee self service empowers your workforce by enabling them to access and manage their own HR-related data anytime, anywhere. This not only enhances employee satisfaction but also increases HR efficiency and reduces administrative overhead.

An HRMS Employee Self Service (ESS) system allows employees to perform a variety of functions such as viewing payslips, applying for leave, updating personal details, and submitting tax declarations—all without needing to contact HR for every task. With the increasing demand for automation, transparency, and flexibility in the workplace, implementing the best HRMS employee self service solution has become a strategic move for forward-thinking businesses.

One such trusted solution provider is Infowan, which offers a robust ESS platform designed to improve productivity, accuracy, and employee engagement across organizations of all sizes. Businesses also benefit from Infowan’s scalable HR software that supports workforce growth and regulatory compliance.

What is HRMS Employee Self Service?

HRMS Employee Self Service is a module within a Human Resource Management System that allows employees to manage their own HR activities directly. Instead of depending entirely on HR personnel, employees gain secure access to their personal and job-related data, which they can view, update, or take action on through a web portal or mobile app.

With the best HRMS employee self service, employees are empowered to handle everyday HR functions such as:

Applying for leaves and tracking approvals
Viewing and downloading salary slips
Submitting income tax declarations and investment proofs
Updating personal details including KYC documents
Clocking in and out using biometric or GPS-based attendance
Submitting reimbursement claims
Participating in onboarding and exit processes

Why Do Companies Need the Best HRMS Employee Self Service?

The role of HR has evolved from being administrative to strategic. However, without the right tools, HR teams often get overwhelmed with repetitive tasks. That’s where the best HRMS employee self service becomes crucial.

Here are key reasons companies must implement a strong ESS system:

It reduces dependency on HR for routine tasks such as leave applications and payslip generation
Employees are empowered, which boosts satisfaction and trust
HR teams can focus on strategic tasks like talent management and workforce planning
Errors caused by manual data entry are minimized
Ensures better compliance with statutory regulations and company policies
Supports a modern, digital-first, and hybrid working culture

Key Features to Look for in the Best HRMS Employee Self Service

Not all ESS systems are created equal. The best HRMS employee self service platform should include features that improve usability, data accuracy, and accessibility. When evaluating different HRMS vendors, ensure the following features are included:

Leave and Attendance Management: Employees should be able to apply for leave, track leave balances, and view attendance logs. Integration with GPS and biometric devices ensures accurate tracking.
Payroll and Salary Access: Access to detailed salary statements, payslips, tax breakdowns, and salary history via portal or mobile app.
KYC and Profile Update Capability: Secure updates for PAN, Aadhaar, contact details, and bank info.
Expense and Reimbursement Claims: Submission and tracking of expense claims for faster processing.
Mobile and Multi-Device Access: Must support devices including smartphones for remote and hybrid workforces.
Multilingual Support: Ensures accessibility across diverse workforce groups.
Real-Time Alerts and Notifications: Keeps employees informed about approvals, birthdays, reminders, etc.
Digital Onboarding and E-Separation: Seamless processes for joining and offboarding employees online.

With Infowan’s best HRMS employee self service, businesses can access features like GPS-based attendance, real-time approvals, and a powerful mobile interface to manage the entire HR lifecycle efficiently.

Infowan’s platform also connects seamlessly with online HR management software to provide 24/7 access to HR services via mobile or desktop.

Benefits of Choosing the Best HRMS Employee Self Service

Adopting the best HRMS employee self service benefits both employers and employees. It transforms how your HR department operates while creating a more autonomous and engaged workforce.

For Employees:

Provides direct access to important documents and information
Increases trust by offering transparency
Allows self-service anytime, anywhere, improving convenience
Reduces dependency on HR for everyday requests

For Employers:

Saves up to 30 minutes per employee per day on HR tasks
Reduces human errors in payroll, leave, and compliance
Streamlines document and process management
Improves HR team productivity
Enhances compliance and data consistency across departments

Common Challenges Without ESS (and How Modern HRMS Solves Them)

Manual leave requests result in errors and miscommunication
HR departments are overburdened with repetitive queries
Salary slips and compliance documents are delayed or mismanaged
KYC updates are often ignored or done improperly
Remote and field employees have no standardized attendance system
Data privacy issues due to paperwork and spreadsheets
Poor employee satisfaction due to lack of access and control

Modern ESS platforms like Infowan solve these problems through automation, cloud storage, role-based access, real-time notifications, and mobile support. This ensures smooth workflows, better data management, and happier teams.

How to Choose the Best HRMS Employee Self Service for Your Business

Clearly define your HR process needs and pain points
Identify must-have features (e.g., payroll access, mobile attendance, KYC updates)
Look for solutions that offer robust mobile compatibility and easy-to-use interfaces
Ensure strong data security, encryption, and compliance features
Evaluate vendor support, training, and customer service responsiveness
Request demos and trial access to evaluate real-time functionality
Check for proven results and client reviews before making your final choice

Infowan stands out as one of India’s fastest-growing HRMS providers, trusted by over 12,000 businesses. Its platform is designed to meet the demands of Indian organizations with features like GPS attendance, mobile ESS, and seamless integration with ERP systems.

How Infowan Helped a Growing Business Scale HR Efficiency

A manufacturing firm with 600 employees adopted Infowan’s best HRMS employee self service to reduce HR workload and improve employee experience. Within 3 months:

HR query volume dropped by 70%
Payroll processing time reduced by 50%
90% of employees accessed their payslips without contacting HR
Managers could approve leave requests instantly on mobile

Infowan’s simple, intuitive, and scalable ESS helped the business digitize operations and improve employee satisfaction dramatically.

Conclusion

In today’s digital-first world, having the best HRMS employee self service is no longer optional—it’s a business necessity. It empowers employees, increases operational efficiency, improves compliance, and saves time across departments.

Organizations that invest in a robust ESS platform like Infowan not only modernize their HR functions but also gain a competitive edge through smarter, faster, and more reliable HR processes.

Ready to empower your workforce and digitize your HR processes? Contact Infowan today to experience the best HRMS employee self service platform that supports over 12,000 businesses across India.

Frequently Asked Questions (FAQs)

Q1. What does HRMS employee self service mean?

It refers to a digital portal within an HR system that allows employees to manage their own HR activities such as leave, payroll, KYC updates, and attendance.

Q2. Why is the best HRMS employee self service important for businesses?

It saves time, improves transparency, reduces errors, and enhances employee satisfaction by offering autonomy and 24/7 access to HR functions.

Q3. How can the best HRMS employee self service improve compliance?

By automating document uploads, tracking due dates, and enforcing role-based data entry, it ensures timely and accurate compliance.

Q4. Is mobile support necessary in an HRMS ESS?

Yes. The best HRMS employee self service must support mobile devices to cater to field, remote, and hybrid employees.

Q5. What kind of tasks can employees perform through self service?

They can apply for leave, download payslips, update their profile, clock in/out, submit tax declarations, and more.

Q6. Can ESS reduce HR overhead?

Yes, significantly. Routine tasks are handled by the employees themselves, allowing HR to focus on core strategic initiatives.

Q7. How does Infowan’s ESS differ from others?

Infowan offers GPS-based attendance, real-time mobile access, multilingual interface, and seamless integration with ERP and payroll systems.

Q8. How do I get started with the best HRMS employee self service?

You can reach out to Infowan at info@infowan.net or call for a demo and onboarding assistance.

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